Wedding Venue Decoration - who will do it

Finding help is good for setting up. The one plan I had was having the outline of the hall and what was going where and which guest was seated at tables given a favour per household/couple or individual.

Thank you all for your replies!!!!

I had asked a couple friends to do it. There wasn’t much to do since we pretty much just had centrepieces. We gave them a gift card as a thanks. I had made little diagrams to show where I wanted everything.
My friend had her husband and groomsmen set everything up. They were getting ready at the venue, and let’s face it, guys don’t take as long to get ready.
That being said, if you can afford it, hire a day of coordinator! They’ll be able to do more than just set up and you can just pass any last minute stuff on to them!

We have our venue's day-of coordinator taking care of anything venue related, and being a point person for other vendors. My godmother is an interior decorator out of Louisiana and she's coming up and helping with decor, so she'll be setting up the ceremony/reception spaces.

Maybe ask a relative who's handy with decor to help out, or a friend who was almost in the bridal party to help out. Another group could be the men, just do a mock up and hope they copy what you want!

Some venues include a day of coordinator. Ask the venue if you can decorate the night before. Otherwise, it may be best to hire a day of coordinator yourself. Mine is $500 (I live in BC), and feel she is worth every penny. She also is there for the rehearsal, coordinators with the other vendors, and ensures the day runs smoothly. She was at another wedding whether they ran out of ice, so she went to get more. This DOC is also a set up/take down person (extra charge). I've meet with her to go over my vision, and I'll be meeting her again a few days before the wedding to give her all the decorations I've bought (like the guestbook, candles, centerpieces, etc). Someone who handles these details are probably best, so you can focus on yourself getting ready for your big day

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Yes it will all definitely work out! I keep telling myself that even if things go wrong, enough things will go right to make it a fantastic day haha

We hired Scully and the Crossbones...they are SO good. If you live in the city and like that kind of music (they do 90's as well as current covers) they play at the Rose & Crown at Yonge & Eglinton one weekend per month (you can check the pubs website for when they play next)

We hired Rosehill Blooms to do our flowers- we are just doing greenery on the head table, and then small centerpieces on all of the tables (one for the round tables, and two on the long tables), plus the bridesmaids and my bouquets. They are dropping the bouquets of at my apartment, and then heading to the venue to set up the centerpieces/greenery- its about $300 for the drop off/set up but I figured it was worth it because it would be something I wouldn't have to worry about on the day of because I know there will be a lot of other things! haha

If your contract doesn't already include a day-of coordinator, then you could hire one to take care of all of those things.

Another option would be delegating those tasks to other people, like close friends or family that aren't in the wedding party.

My cousin had a binder with drawings of what the tables/centrepieces should looks like, and a floor plan with where to put what. It was SUPER easy to read and made our jobs so much easier to execute her plan.

In my area, day of coordinator is ,$700. Which is not in my budget. I am paying $150 extra the Friday night to set up and we will have our rehearsal and rehearsal dinner at the same time. I refuse to set up the day of, but the day before is just fine too

Ugh, this is one of my fears too and it's making me want to get a day-of coordinator! If you can afford it, get a coordinator, or enlist a good friend who might want to help out?

View quoted message It has to and will work out! I can’t wait for the stress free life again haha. We are going back and forth with dj or band. The band I really wanted is not available on our date, so still looking around. What band did you get? Do you have florist coming to set up flowers for you?? Or you doing it yourself as well??

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No problem! I'm still a little worried about getting everything home that same night too...we I've in the city so we are just taking an Uber, but I think it will work out. I have like 5 plastic bins of stuff to bring over- shouldn't be too bad.

We hired a cover band to play- what are you guys thinking of doing?

I actually got a day of coordinator just for this reason! And it's not even the set up but the tear down too which they do! The last thing I need to worry about is cleaning up after the wedding hahah!

View quoted message Yes it is 2nd floor. When is your wedding?? Thank you for ideas of setting things and take pictures so it can show how i want it

are you getting band or dj for the place?

Ha it sounds like we have the same venue! Is it by chance 2nd Floor Events?

We cant go into it until noon the day of the wedding. The venue co-ordinator will set up basic stuff for us as well.

What we are doing is sending my FH and the groomsmen to the venue at noon with all of the decorations/centerpiece holders/etc along with very detailed instructions as to where I want everything to go (I am going to do mock-set ups of the tables/how I want the window ledges set up, and print the pictures to include with the decorations so it cant go wrong) the bridesmaids and I are meeting them and our photographer there, and then we are going off to do the wedding party pictures after that- that way there will be time to get everything/everyone there.

So I would say be as detailed as you can, take pictures of how you want things set up so whoever is doing that for you literally can't go wrong. Also put everything in separate organized bins so that everything is together (guest book/card box/decorations for that area in one bin, etc)

We have a planner for this very reason.
consider it for ease of mind.

For my wedding we have the venue the night before so that is when we will be setting up - but if we didn't then it would be the GM and my FH that would be in charge of set-up.

Men (for the most part) don't need nearly as much time to get ready as the girls do so they should be able and willing to do that

If you have the option of the venue handling the set-up then I would just maybe go in to see the venue when it's available with your decor (even if it's a mock up versions) and take pictures of how you would like things placed.