Skip to main content
Curious September 2018 Alberta

Planning the “extra” Table(s)?

Brittany, on May 2, 2018 at 14:08 Posted in Wedding reception 0 14
I have a question about the “extra” table, you know, the one for cards, guest book, and seating chart. Do you have this all set up on one table or??? (I have only been to a few weddings, which I was too young to really care about where these things went as it was my parents dealing with everything.)

Were asking people (politely) for cash rather than gifts for a down payment house fund, so our plan is to do a terrarium card box - not too big. Plus a guest book. And we’re doing a mirror seating chart.

Does it make sense to have these all on one table (3’ x 6’) or should they be spread out? We’re having about 70 guests. The ceremony is outside with the reception being tented on the same property.

Planning the “extra” Table(s)? 1

Planning the “extra” Table(s)? 2


Latest activity by Lydia, on May 8, 2018 at 03:19
  • Lydia
    Newbie August 2018 British Columbia
    Lydia ·
    • Dispute
    I would suggest using a cocktail table for the guestbook. They are higher than other tables and make it more comfortable to write on. They reach most peoples upper arm/elbow.
    • Reply
  • Stephanie
    Master July 2018 Alberta
    Stephanie ·
    • Dispute

    We're spreading it out a bit. Finding your seat will take a bit of time, as well as signing the guestbook. We are doing the seating chart outside the hall so that people can look for their seat before the hall opens. We are having the gift table just inside the door to the hall, and a table for the guestbook on the other side.

    • Reply
  • Alexis
    Devoted October 2018 Ontario
    Alexis ·
    • Dispute
    We have access to three antique tables through our venue, so we'll do a welcome table for cards/gifts and seating plan, one for guest book, and one for cake/cupcakes.

    I'm trying to map out how I want to set them up. Was thinking something along the lines of this (photos), but still a work in progress.

    Planning the “extra” Table(s)? 3

    Planning the “extra” Table(s)? 4
    • Reply
  • Candace
    VIP May 2019 Ontario
    Candace ·
    • Dispute

    We are having a card/gifts table and then we are having a table where we will have the guest book and our escort cards Smiley laugh We will do the guest book/escort card table right near the entrance and our cards/gift table will be in the reception hall

    • Reply
  • Taylor
    Frequent user June 2018 Ontario
    Taylor ·
    • Dispute
    We have a large table for guest book (actually a picture frame) and gift/card table. Seating chart may also be on that table but the table is very long
    • Reply
  • Jennifer
    Super August 2018 Alberta
    Jennifer ·
    • Dispute
    I think we’ll put our guest book and card box on the same table. I would use an extra table for the seating chart. If you’re doing wedding favours some ppl use an extra table for that as well vs putting them on the dinner tables. We’ll be using a separate table for our cake and cupcakes too.
    • Reply
  • Erin
    Master September 2017 Ontario
    Erin ·
    • Dispute

    I would have the seating chart separately but you can totally keep your card box and guest book on the same table.

    • Reply
  • Andie
    Expert May 2019 Ontario
    Andie ·
    • Dispute
    Our day of planner said it’s most common for people at our venue to do two or even three tables so there’s lots of room for everyone. You don’t want people crowding around trying to sign guest book, find their seat and drop off their card
    • Reply
  • Joey
    WeddingWire Admin May 2015 Maryland
    Joey ·
    • Dispute

    I would spread these out. If someone is trying to sign the guest book it could block others who are trying to deposit their cards, and others who are trying to find their name on the seating chart. Does your reception hall have room for two or three tables? Or could you do one table with cards on one side and the guest book on the other, and put the seating chart on an easel a few feet away?

    • Reply
  • Emily
    Devoted November 2018 Ontario
    Emily ·
    • Dispute
    I agree with Bianca. There are normally two tables but in the same area. People will probably still Pring tangible gifts, so maybe have a table cloth on Otto hide the bulky stuff under.
    • Reply
  • Bianca
    Master August 2019 Ontario
    Bianca ·
    • Dispute

    From what I can recall from the weddings I've been to, they usually have it set up on one or two tables. That's probably what I'll be doing.

    • Reply
  • Vinod
    Featured August 2017 Ontario
    Vinod ·
    • Dispute
    Depends on how many set ups you want to arrange for the reception entrance.

    There was one corner set up for the escort cards, money box and guest book.
    • Reply
  • Jessica
    Super March 2018 Ontario
    Jessica ·
    • Dispute

    I put everything on one table/area.

    I had our guest book, which was a map for everyone to sign, our card box (which was an old suitcase) and an engagement picture of us on the table and placed our seating chart right beside the table on an easel (super cheap at Michaels)!

    I found the flow really nice as we stood right in front of it for our receiving line, so the guests entered saw us and said hello, then immediately went to the guest book, card box and seating chart. Super convenient and wasn't hard to miss!

    • Reply
  • Marie-Claire
    Devoted August 2018 Quebec
    Marie-Claire ·
    • Dispute

    The card box and guest book are typically on the same table, but I wouldn't recommend putting the seating chart there too.

    Generally, you look at the seating chart upon entering the room, but it is better to put the card box away from the entrance to avoid people being able to grab enveloppes - or the whole box - and discreetly leave with them (also, have a trusted person keep an eye on it during the evening).

    • Reply

You voted for . Add a comment 👇

ReCaptcha Verification failed. Please try again.

Related articles


WeddingWire Article Topics