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Abbie
Devoted June 2022 Nova Scotia

Venue Estimate

Abbie, on May 2, 2021 at 13:48 Posted in Plan a wedding 0 18
We鈥檙e finally ready to put a deposit down on our venue 馃榿 just wondering, if we have an estimate for 50 people, but it turns out only 45 RSVP to come, are we still on the hook for 50 meals? I understand if people back out last minute we鈥檇 be expected to pay for their meals, but are we committing to paying for 50 plates when we sign?

18 Comments

Latest activity by Abbie, on June 5, 2021 at 23:04
  • Abbie
    Devoted June 2022 Nova Scotia
    Abbie
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    Thank you, Vinod!
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  • Vinod
    Top August 2017 Ontario
    Vinod
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    Your contract with the venue hasn't stated the minimum count, yet told you without notice and that seems off. No information should be hidden and told upfront which they neglectfully did with you. The venue will hold you responsible for the remaining head count if filled to their requirements. Its best to call and ask about this information to be clarified and why it isn't stated on the contract. When signing our contracts and reading the package for the venue back in 2016, the min. count was 75 and the max was 125 for Friday and Sundays. Saturdays count was min. of 100.
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  • Abbie
    Devoted June 2022 Nova Scotia
    Abbie
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    Definitely! Smiley smile
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  • Christiana
    Super November 2020 British Columbia
    Christiana
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    Ah ok I'm sure if you ask then they'll be able to tell you. But definitely make sure you review a contract before putting any deposits down! You want to make sure you know what you're signing up for!

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  • Abbie
    Devoted June 2022 Nova Scotia
    Abbie
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    That makes sense. I鈥檒l have to ask them - thank you!
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  • Abbie
    Devoted June 2022 Nova Scotia
    Abbie
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    Thank you! They didn鈥檛 say it was a minimum, rather asked us how many guests we expected?
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  • Abbie
    Devoted June 2022 Nova Scotia
    Abbie
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    That鈥檚 what makes most sense to me....thanks!
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  • Abbie
    Devoted June 2022 Nova Scotia
    Abbie
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    Ok that鈥檚 good to know - thank you!!
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  • Abbie
    Devoted June 2022 Nova Scotia
    Abbie
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    None of our venues here have shown us a contract! Just an estimate....might have to do some digging here....
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  • Abbie
    Devoted June 2022 Nova Scotia
    Abbie
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    That鈥檚 kind of what I鈥檓 expecting but I guess I should make sure! Thank you!
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  • Abbie
    Devoted June 2022 Nova Scotia
    Abbie
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    That makes sense - thank you! Smiley smile
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  • Hank
    Featured September 2021 Ontario
    Hank
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    What's more common than a minimum headcount is a minimum spend, so I would ask about that. For example, with our venue there is a minimum spend and they can care less if our event has 10 vs 300 people as long as we hit that minimum (this is pre-covid). But once we give the final numbers 2 weeks out, we're committed to those numbers and they'll charge us even if there's a no show or if we ace an order the night before.

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  • Rayanne
    Master June 2022 Ontario
    Rayanne
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    Our minimum for our venue is set at 80 but we can have up to 120 in our room. So as long as your minimum isn't 50 you are fine to have less. It's something you have to make sure with your vendor.
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  • Michelle
    Expert October 2021 Nova Scotia
    Michelle
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    It would depend on the venue, but in my experience most venues confirm the number of guests closer to the wedding date and the price you pay is based off of that number rather than your first estimate

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  • Amanda
    Featured August 2022 British Columbia
    Amanda
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    I would talk to your venue to make sure about that question. They might have a min head count and you would have to pay if you don't come up to that amount and if they don't, then you don't need to worry. Only you give them a final count the 2 weeks before hand and on your wedding date some people don't show up then you'd have to pay for the number of guests you put down.

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  • Kelsie
    Master July 2021 Ontario
    Kelsie
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    With our venue we had booked before (we鈥檝e cancelled due to Covid), as well as my bridal shower venue - we were on the hook for the minimum amount of people we contracted for.


    Our wedding had a minimum of 200 people - if only 150 showed we still would have to pay for the other 50.
    As others have said though, check your contract and see if you have a minimum.
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  • Christiana
    Super November 2020 British Columbia
    Christiana
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    It depends on what's in your contract. Ask your venue if you're unclear about it and they should be able to tell you. They may have a minimum head count/minimum spend but it should be listed in the contract if that's the case.

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  • Patricia
    Frequent user July 2021 Ontario
    Patricia
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    I would clarify with your vendor. When I booked our caterer we got a quote for 30- our final numbers are due 2 weeks prior and we owe that amount.

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