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Master October 2019 Ontario

Mass/group vendor email?

Allison, on February 15, 2019 at 15:49 Posted in Plan a wedding 0 6

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Happy Friday everyone!

Is/has anyone else done a mass or group email with all their vendors? I wanted to send one out so they know who all is on our vendor team but is there any etiquette to this?

Our venue contact is also our day-of coordinator/wedding specialist so she should have everyone else's emails anyways. Should I send an email to just her with a list of other vendors and email addresses, and then email each vendor our venue contact's info? Or just do one email with everyone CC'd (or BCC'd?) so they have everyone's info, even though they probably won't need it?

I figured I'd ask today and then get opinions over the weekend so I can send that email Tuesday morning after the long weekend!

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6 Comments

Latest activity by Vinod, on February 20, 2019 at 14:32

Top August 2017 Ontario
Vinod · On February 20, 2019 at 14:32
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I don't see an issue with that idea. It saves you time and effort over repeating the process for the number of vendors. It will let them know your vendors contact information and phone numbers to reach if needed to get in touch.
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VIP April 2019 British Columbia
Leah · On February 17, 2019 at 14:15
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I'm all for sending one email to the coordinator with vendor contact information.
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Master October 2019 Ontario
Allison · On February 16, 2019 at 12:54
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I think this is what I'm going to do - just email the coordinator, makes the most sense! Most vendors have worked with the venue before so they probably already know the contact person.
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Master August 2019 Ontario
Bianca · On February 15, 2019 at 16:54
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Ditto this! Also, closer to your wedding date when you’re finalizing things and confirming with your vendors, you could let them know that the “day of” contact will be so and so.
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Expert March 2020 Ontario
Alycia · On February 15, 2019 at 16:51
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I agree with this! It makes sense to want everyone to be coordinated for sure, but I think if your vendors have your day-of coordinators it’s not the worst idea, I just don’t think everyone would need everyone’s.
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VIP September 2019 Quebec
Valérie · On February 15, 2019 at 16:02
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That's a really good question!
I would only email the coordinator with the list of vendors. I don't think it's necessary to include every vendor, since they probably already get a lot of emails that require action.
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