Hotel Block Booking Timeline

I used to work at a hotel and depending on the location, hotel high season, I would book that as soon as you know. Also make sure in your contract you have 24 hour cancelation notice, this way you will not be charged for last minute cancelation and they could post that room on Expedia. I would not wait a month out, you are better to listen to WW. Hotels already start their booking, group bookings, you risk running out of rooms and have to do two separate block reservations at different hotels. Start reaching out to hotels and ask about their block booking policies.

Thanks everyone!
I reached out to the hotel and found that our contact person changed…again…
A little stressful and aggravating. But the new rep got a promo code set up for me, however it’s not working correctly. He’s having the manager look into it.

The booking timeline for guests to make their reservations can be anytime they get the opportunity when receiving the invitation with the accommodations rates and names to mention when booking.

I would do it now. My wedding is in May 6, 2023 and I called last month to do it. She said it is a good thing to get it done early because you never know what can get booked up in the coming months. They gave me a link and phone code to incorporate into a details card with a deadline of April 7 to get the discounted rate. Also suggested to follow up with them in April to see how many had booked and if you think there were guests that haven't done it but need it, you can always reach out to them before the deadline.

Definitely do it sooner rather than later, it’s better to have it and not need it than need it and not have it.

Have a feel of what people want…ask them. Since your wedding is in June…aka prime season, it would be nice to book about 2 - 3 months in advance. Most of my guests booked their hotel rooms a month before our wedding…the rooms were blocked off for two months and everyone waited till the last possible moment to book.

I booked two hotel blocks and we are a year out, we only did 5 rooms at each to start but if they fill up we can always call the hotel to see if they can block a few more.

We booked our block right after we booked our venue.. 1.5 years out.

SO I think this will also depend on what type of block you are doing and what type of hotel it is.

There were 2 hotels near my venue, one was smaller with very limited rooms, and the other was a big massive one. Naturally, I could only block so many at the smaller hotel, as if I had blocked anymore, they wouldn't have any others for other guests. And I did not do a paid block because most of our friends live in the city, its mostly family that needs rooms. Second hotel I was able to just get a general discount off booking because they had so much space.

I think based on the time of year you are booking, 7-9 months out could be too soon, but I also wouldn't wait til 1 month out. My wedding is on long weekend of October and I booked 3 months out.

I wouldn't wait till a month before. You run the risk of the hotel being too booked to accommodate your guests. That actually happened at a friend of mines wedding! I would see if you can book a room block around the 6-7 month mark then release any rooms not booked about a month before the wedding

I would call sooner rather than later. Some Hotels can book up to a year in advance