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Expert December 2018 Ontario

Help figuring out layout for reception room

Emma, on October 8, 2018 at 07:58 Posted in Wedding reception 0 8

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Ok guys I had our room layout figured out for our old venue. But now that we have moved locations I’m having a hard time deciding on a layout.

Our new venue is being amazing and letting us have their entire ballroom that has a capacity of 200 people, and not separating it off only giving us one side, even though we will only have around 60- 70 people. So this give us lots of options for a room layout.

We will be doing a long headtable and then rounds with 6-8 people per table. But I can’t decide where we will put the dance floor etc. Because the room is big compared to the number of people we were thinking of having a lounge type area in addition to the tables for dinner. Our venue will set up the bar area where we choose and they’ve told us they can bring in some high top cocktail tables, and some couches and chairs. So people will have a place to relax and socialize that’s not at their tables.

So question is, do we have one side of the room where we have the head table and table for guests. And then have the bar, dance floor and lounge seating all on the other side. Or do we put the dance floor in front of the head table with the guest tables around it. And then have the bar and lounge area off to one side?

I can’t decide. Can I get peoples opinions or ideas and maybe a vote lol. Thanks.

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8 Comments

Latest activity by Vinod, on October 10, 2018 at 09:10

Top August 2017 Ontario
Vinod · On October 10, 2018 at 09:10
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The layout i do see that is nice to is the dance floor in the center and the tables surrounding it. DJ table, bar and lounge area im the back for everyone wanting to sit comfortably.
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Super July 2019 Ontario
Jennifer · On October 9, 2018 at 13:22
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Before a final decision. talk to your DJ. they usually will have excellent ideas on how to set it up, so that way sound quality is awesome for the dance floor. without overpowering certain tables (aka some older people).
my dj was very particular on where he wanted to set up and have his speakers for best sound/layout. and once he talked to us about it. made perfect sense.
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Master October 2019 Ontario
Allison · On October 8, 2018 at 12:47
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I'm a sucker for floor plans so I printed yours off and drew it out for myself based on your descriptions. I also added a third option where the dance floor is more in the middle, The bar/lounge in nearby the head table.
Depending on how many people you end up getting you'd need 8-12 tables so I drew 10 (nothing to scale) so I'd adjust accordingly.
I'm glad you found a venue that is so accommodating for you guys! Sounds like you dodged a bullet with the old one!
Option 1
Option 2
Option 3
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Expert December 2018 Ontario
Emma · On October 8, 2018 at 10:25
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Ahh thanks! It was super stressful. Luckily there were lots of venues that were available. It’s kind of crazy that we toured venues, and booked something all in the matter of 3 days. I feel like I can breath again lol. And our second venue is nicer then our first so it’s kind of a blessing in disguise.

your idea was intresting. I was thinking if we put the dance floor in front of the head table I would need to put the head table along the other wall.
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Top October 2019 Manitoba
Tori · On October 8, 2018 at 10:17
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I think that the picture with the head table being at the window looks best and that's how I would do mine. Then have the dance floor right in front of it so as to encourage dancing rather than putting it off to the side where it would be more separated from the wedding. (So the second option you had stated.)
I don't know if I've mentioned it before but I am so glad you were able to find somewhere else to hold your wedding. I know that it must have been a headache and a half but I;m sure it will work out to be way better than that last venue that you had.
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Expert December 2018 Ontario
Emma · On October 8, 2018 at 09:18
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And here are two photos I have of the space set up. One has the headtable in front of the two windows (the angled wall). And the other has the head table along the long wall with a dance floor in front.

And I apologize for the sideways photos lol
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Expert December 2018 Ontario
Emma · On October 8, 2018 at 09:11
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Here is a photo of the room layout. There are two main entrances to the ballroom (since it can be separated into two rooms). I’m not sure which door I will use a main entrance, but most likely the one on the right. The other two doors and the far right go into another room (that will be used for our ceremony). So those will be closed.

The angled wall has two large windows. And then there are two large windows along the long wall (one in each side of the ballroom).

I’ve also attached pictures of the actual space. They were in the process of cleaning up the space after some meetings when they were taken.
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VIP May 2019 Ontario
Stephanie · On October 8, 2018 at 09:03
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I hope I can write this properly without photos! If you have a big front entrance/main entrance I would 0ut the high tables and couches there as a little lounge area with the bar off to one side right past the entrance (DJ maybe on the other side) head table at the back of the room when you walk in with the dance floor in front of it! So basically when you walk in the place you immediately see lounge area, behind dance floor at the back the head table and then guest tables filling the sides!! That's what I would do at least!!I think it would be a huge wow moment when people walk in to see the set up like that!
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