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C
Frequent user November 2017 Ontario

Do you set up plates and seating for "surprise guests" who did not rsvp but show up?

Chris, on September 26, 2017 at 07:30 Posted in Wedding reception 0 5

I have a few relatives on both sides and a couple of friends who did not RSVP by the deadline. Our wedding is in 6 weeks away.

We saw a number of people this weekend and they said we may surprise you and if we find a cheap flight may show up.

I have to pay for our dinner plates for each guest 105 USD in advance in a few weeks and its assigned seating which I have to give how each table will be arranged. Even the seats will be assigned as I am hand painting their names on a sea shell as their table card.

My FH said if his brother shows up its not a big deal they can "find" him a place to sit and I am sure they can get an extra plate last minute. My parents said the same thing about my mom's brother's family if they shows up "its not big deal they always have 10 places set up for surprise guests"

I have already mentioned that the dinner plates have to be paid in advance and its assigned seating which we have to provide in advance of the wedding. The ceremony the chairs are put out based on those who have RVSP and chair ties bought for the confirmed guests. They will not put out 10 chairs just in case people show up and should I go out and buy more chair ties just in case?

Do you set up a table with plates and table seatings for people who may just show up?

I cannot believe there are people out there with no etiquette or common sense.

I do not want to pay for 10 dinner plates at $105 USD per person just in case they decided they may show up. My FH and parents are telling me that they always allow for extra plates but I have never heard of this.

5 Comments

Latest activity by Daphne, on September 27, 2017 at 15:39
  • Daphne
    Super July 2017 British Columbia
    Daphne ·
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    I would definitely call those who haven't RSVPed and let them know that if you do not hear from them by a specific date, then they are considered as a "Won't attend".
    In terms of accommodating, 1-2 people is probably the max that would be possible. If a vendor asks for exact numbers, there's a reason for it.

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  • Joey
    WeddingWire Admin May 2015 Maryland
    Joey ·
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    Oh, that's not cute! Smiley angry I didn't make any arrangements for people who did not tell me they were coming. If they didn't RSVP by the deadline I gave them a call to check, but if they said no at that time then I did not make any plans to accommodate them. If someone isn't giving you a clear answer I would tell them that you're sorry you're unable to be more flexible but the venue requires a final head count in order to provide a seat and a meal for them and if they do not give you their answer they will not be able to attend. It's well within your rights as host to make this very reasonable request.

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  • Ashley
    Super June 2018 Alberta
    Ashley ·
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    Yeah if you have a deadline then people should respect that. weddings can already be pricey enough and if people show up and don't rsvp by the deadline, I would say too bad so sad.

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  • Megan
    Curious July 2019 Alberta
    Megan ·
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    Oh my gosh, this is so frustrating. I am not looking forward to this at all!

    I would honestly not set any space for "surprise" guests. You gave them a deadline and you have to pay per plate. they should respect that!

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  • Erin
    Master September 2017 Ontario
    Erin ·
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    I would tell those people who are thinking of "surprising" you that you need a hard answer by a certain date. Anything after that is deemed as cancelled and there will not be space for them. I agree that it is unfair and I don't think you should have to pay the extra on the off chance that people may show up. I think you need to explain to everyone the cost of them neither confirming nor denying.

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